Engineering Administrative Assistant / Project Administrator

Take Your Career to the Next Level

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines!

The New Jersey operations of Kleinfelder has an immediate opening for an Engineer’s Administrative Assistant / Project Administrator with 4+ years of experience in working on large projects for our Elizabeth NJ field office. 

Prior experience working with engineering and/or construction firms is preferred 

The successful candidate will work with a dynamic team of civil and environmental professionals to deliver real-time solutions and support to our clients and on-site staff.   

We are looking for a highly motivated, organized individual who is responsible for managing the administrative process flows, ensuring that the procedures in the office meet Kleinfelder and client standards, and are executed in the most effective and efficient manner.  Additionally, this position may require the management of other administrative processes as needed. 
  
Specifically, this position is responsible for ensuring that tracking of all project details is occurring with consistency throughout the Program and ensuring the use of the tools designed for the Client account including: 

• Deliverable Support - Processing of deliverable, tracking of draft and final due dates, and filing. 
• Safety Tracking – Processing and tracking of Safety tools (will receive Safety Training).  Helping to assure compliance with the Kleinfelder and Client safety requirements, forms and goals.
• Compliance with Client and Kleinfelder management Policies – Helping to assure compliance and education of the Client's Management Systems.  Use of proper forms, tracking tools, checklists and procedures. Works with local office team and KLF Business Manager to comply with all Kleinfelder policies and procedures. 

The ideal candidate will also bring a level of financial acumen to our team.  We are looking for someone with prior experience in functions including/similar to: 

• Project level financials, with the oversite and support from our senior financial analyst. Will assist Senior analyst with project level tracking, budgeting, billing functions.
• Assist in creating/maintaining efficient processes at the project site. Ensure our workflows make sense, do not waste time and support the team.
• Keeper of the location credit card, including approvals, batching and processing of purchases.
• Vehicle fleet support – Management of on-site fleet maintenance records, periodic maintenance appointments and scheduling.  

This is a great opportunity for someone who relishes a challenge. Excellent problem solving skills and the ability to work independently are a must.  Critical competencies required for this position include: 

• Strong communication abilities required – verbal and written
• Strong management Skills
• Strong organizational skills
• Demonstrates a strong working understanding of our business including people, strategy, operations and finance
• Ability to work within a diverse group of individuals toward a common set of goals through consensus building, critical/common sense thinking, and effective initiative/drive towarda common goal
• Ability to provide process and efficiency improvement
• High level of attention to details
• Ability to manage multiple tasks with frequent interruptions
• Capable of making decisions within guidelines
• A high level of team participation/productivity contributing ideas, solving problems, providing and receiving solutions/suggestions/feedback in a fast-moving, demanding environment
• Advanced skills in word processing, spreadsheets, data base applications, and Powerpoint
• Knowledge of Deltek a plus.

FULL TIME candidates should apply. Work location is ON SITE in Elizabeth NJ all workdays. A Transportation Worker Identification Credentials (TWIC) card is required to work at the facility but can be obtained during the hiring process.

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES 

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.