Administrative Associate

Kleinfelder is currently looking for an Administarative Associate for our Bridgeport, WV office. 

Job Decription:

Assists with the administrative needs of their specific business unit or area of responsibility. Provides
basic administrative coordination to support their respective business units' needs, deadlines, and
deliverables. May be accountable for front desk activities, including but not limited to answering
phones, greeting clients and visitors, and ensuring office inventory is well stocked. Works under direct
supervision from Supervisor/ Manager within specific guidelines and protocols on basic assignments.

Resposibilities:

- Completes and maintains necessary filing, completes data entry and general clerical duties, compiles
reports, processes paperwork and administers processes in accordance with prescribed guidelines
and procedures.
- Follows established administrative protocols regarding project set-up in respective systems to
ensure contracts, and other project related documentation are well organized, labeled, and filed.
- Supports the preparation and administration of agreements, addendums, fee letters and
confidentiality agreements as requested.
- Maintains a polite and professional approach when referring or resolving client questions, concerns,
or issues; Ensures responses or referrals to client needs are handled in a timely, effective, and
efficient manner.
- Communicates information in a succinct and organized manner, produces written information that
is appropriate for the intended audience.
- Completes work schedules, coordinates calendars, and arranges appointments.
- Prioritizes tasks effectively and manages time while meeting established deadlines.
- Supports and follows shipping and receiving processes/ protocols for the office or respective
business unit.
- Ensures office or department is stocked with an appropriate inventory of supplies.

- Manages office related vendors effectively and appropriately to ensure office is well maintained.
- If applicable, executes on front desk, administrative tasks such as answering phone calls and
greeting clients and visitors.
- Completes other assigned tasks within administrative role on an as needed/ requested basis

Position Requirements:
- Accepts and follows directions from others. Respects authority. Complies with requests.
- Takes accountability for delivering on commitments.
- Owns mistakes and uses them as opportunities for learning and development; openly discusses
his/her actions and their consequences both good and bad.
- Allocates time and attention based on what is the most important to achieve key goals and
objectives.
- Approaches work in an organized and systematic manner.
- Effectively manages tasks, information, and requests.
- Comfortable interacting with people at all levels of the organization.
- Adjusts style of conversation based on the audience.
- Uses words and messages appropriate given the background and interests of the people he/she is
talking to.
- Adept at using computers and other forms of technology related to his/her job.
- Keeps up to date on technological changes.
- Adapts work approach to keep pace with innovations in technology.
- Demonstrates commitment to using LPS and other Health and Safety tools to identify and correct
hazards, at-risk behavior, and near-losses.

Preferred Experience:

Education: High School Diploma or equivalent required. Certificate or related education/skill
certification desired.
Experience: Entry level position
Certification/Registration:
Other Knowledge and Skills: Basic understanding of accounting practices such as invoicing, billing,
accounts receivables, accounts payable, and other project related accounting principles. Solid
communication skills and basic knowledge of company products and operations.