Proposal Coordinator

Kleinfelder is seeking a Proposal Coordinator to support our A/E business development efforts in the East Division. We are looking for someone with the experience and ability to take an opportunity from start to finish and increase our probability of winning through capture plans, SWOT analysis, and client value propositions.  Someone who has an eye for detail and can perform quality reviews on their own work to catch layout, grammar, spelling, typographical and punctuation errors.   The perfect candidate thrives in a collaborative, engaging, and fast-paced environment. They are eager to take ownership of each project, strives to provide meaningful contribution to help the team win.  They are fiercely diligent about meeting RFP/Q compliance requirements and have a passion for creating compelling and visually stimulating submittals that our clients want to read.  

Kleinfelder fosters an environment that is open, collaborative, and rewarding for our employees. We strongly believe that our employees are the key driving force behind our success.  If this sounds like the right fit for you, we encourage you to apply and join our growing team!

Kleinfelder is seeking a Proposal Coordinator to support our Business Development efforts in the East. This position is available in our Hunt Valley, MD; Boston, MA or Bowling Green, OH offices. This is a hybrid position with an expectation of three in-office days per week, with Mondays and Fridays being remote days.

Our ideal candidate

• Marketing Expertise: Possesses a strong understanding of marketing fundamentals and visual communications, with knowledge of the latest developments in the A/E industry.
• Strategic Thinker: Able to develop and integrate compelling win themes throughout proposals.
• Exceptional Writer: Demonstrates strong grammar and writing skills, producing clear and impactful content.
• Creative Designer: Capable of designing relevant and engaging graphics that enhance proposals.
• Organizational Pro: Exhibits excellent organizational skills and attention to detail, managing multiple assignments effectively under tight deadlines.
• Critical Thinker: Applies problem-solving skills and critical thinking to overcome challenges.
• Team Player: Works well both independently and collaboratively within a team setting.
• Adaptable: Flexible and responsive to changing priorities in a dynamic work environment.
• Growth Mindset: Embraces continuous learning by actively seeking new skill sets and resources, and shares knowledge with proposal team. 

Responsibilities and competencies:

• Lead and Coordinate Comprehensive Marketing Activities: Manage, plan, and coordinate a variety of marketing activities. This includes preparing and writing marketing proposals, client interviews and presentations, and participating in strategic planning processes. You will also create other client-focused submittals, ensuring they align with Kleinfelder's brand standards and style guide.
• Understand Strategic Goals: Develop a deep knowledge of the firm’s strategic objectives, key personnel, major projects, and target audiences to enhance proposal and pursuit efforts.
• Innovate with Visuals: Use creativity to enhance communication through impactful graphics, including photos, charts, and infographics. Collaborate with the design team to guide visual direction.
• Research and Synthesize Information: Gather, research, and organize information from diverse sources to create compelling business development documents and presentations, synthesizing complex data into clear narratives.
• Craft Engaging Content: Write and modify materials that effectively convey services, capabilities, and market messages, ensuring consistency with brand messaging.
• Drive Marketing Pursuits: Collaborate with the proposal team and technical professionals throughout the proposal preparation process.
• Facilitate Collaboration: Coordinate with internal and external team members to ensure seamless communication and collaboration across projects.
• Manage Marketing Resources: Serve as the go-to resource for marketing materials and information, maintaining organized marketing information systems.
• Other Duties: Perform additional tasks as assigned to support the marketing team.

Qualifications

• Minimum experience: 3-5 years of experience working in the engineering, construction management, or architecture industry
• Associates degree or equivalent from two-year college or technical school required.
• Bachelor’s degree (desired)and preferred in English, Marketing, Journalism or Communications.
• Advanced proficiency with Microsoft Office and Adobe creative suite (InDesign, Photoshop, Illustrator, etc.).