Senior Administrative Specialist

Step into Your New Role

Kleinfelder's Irving, TX office is hiring a Full-Time Sr. Administrative Specialist to join our team! Our opportunity will provide the qualified applicant with a fulfilling career opportunity where you play a vital role in the success of the team.

PREFERENCE WILL BE GIVEN TO THOSE WITH EXPERIENCE IN CONSTRUCTION SERVICES

We are looking for a highly motivated, organized individual who can assist in delivering on internal and external client requests in a fast-paced environment. The individual must demonstrate a working understanding of our business and be able to assist in facilitating the group's objectives.

General Job Duties:

• Corporate travel arrangements for Texas and Oklahoma 
• Coordination with outside vendors 
• IT inventory maintenance
• On-boarding assistance  
• Assistance with BD event registration and set up 
• Preparing shipments 
• Production and maintenance of Master Service Agreements, Work Orders, Change Orders and Project Kick off materials
• Invoicing support for area 
• Word Processing for proposals and reports 
• Managing kitchen/breakroom/production areas for cleanliness and stock
• Office and lab purchases and reconciliation 
• Support to Administrative Service Manager and other business lines
• Various administrative and receptionist duties as assigned 

This is a great opportunity for someone who relishes a challenge. Excellent problem-solving skills, time management, organization, and professionalism as well as the ability to work independently are required.

Critical competencies required for this position include:

• Microsoft Office suite proficient 
• Must have strong written and oral communication skills
• Ability to manage multiple tasks with interruptions
• Experience working in a deadline driven environment
• Experience in proactively assessing the needs of those being supported
• Capability to make decisions within guidelines 

Experience: 3-5 years of related experience

Education: High school diploma or equivalent required.

Computer Skills:

Advanced knowledge of MS Office including Word, Excel and PowerPoint required.  Deltek database knowledge preferred.

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES 

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.