Part-Time Administrative Assistant

Step into Your New Role

We are seeking a PART TIME candidate with 1 to 3 years of administrative experience to be based in our San Antonio, TX office.

Provide basic administrative coordination to support the office’s needs. Will be accountable for front desk activities, including but not limited to answering phones, greeting clients and visitors, and ensuring office inventory is well stocked. Works under direct supervision from Supervisor/ Manager within specific guidelines and protocols on basic assignments.

RESPONSIBILITIES

• Acts as back-up for Dispatcher, scheduling field staff in the Austin/Central Texas area and may occasionally assist with compilation of reports, and other deliverables.
• Manage and maintains truck fleet, including but not limited to, coordinating monthly inspections, state inspections, oil changes/regular maintenance, etc.
• Completes and maintains necessary filing, completes data entry and general clerical duties such as mileage logs, unit entries, sign in sheets etc.
• Coordinates hotels, vehicle rentals, office meeting calendars, lunches and office meetings.
• Supports our laboratory, field staff and office staff with shipping of samples, equipment, laptops etc. and follows shipping and receiving processes/ protocols.
• Ensures kitchen and production area is stocked with an appropriate inventory of supplies.
• Maintains IT Closet and PPE inventory.
• Manages office related vendors effectively and appropriately to ensure office is well maintained
• Executes on front desk, administrative tasks such as answering phone calls and greeting clients and visitors. 
• Completes other assigned tasks within administrative role on an as needed/ requested basis.

JOB DESCRIPTION

• Allocates time and attention based on what is the most important to achieve key goals.
• Approaches work in an organized and systematic manner. 
• Effectively manages tasks, information, and requests.
• Comfortable interacting with people at all levels of the organization and can adjusts style of conversation based on the audience. 
• Adept at using computers and other forms of technology related to his/her job.

POSITION COMPETENCY REQUIREMENTS

• Accepts and follows directions from others. Respects authority. Complies with requests. Accepting Responsibility
• Takes accountability for delivering on commitments. 
• Owns mistakes and uses them as opportunities for learning and development; openly discusses his/her actions and their consequences both good and bad.
• Microsoft Office (Word and Excel) experience a plus. 

EXPERIENCE & ACADEMIC REQUIREMENTS

Education:   High School Diploma or equivalent required. Certificate or related education/skill certification desired.

Experience: Entry level position Certification/Registration

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES 

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.