Administrative Associate

Step Into Your New Role

Kleinfelder is seeking a part-time Administrative Associate to work 20 to 24 hours a week. You will be the first point of contact for our company and will be expected to offer administrative support across the organization.  You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as an Administrative Associate, you should have a pleasant personality, as this is also a customer service role. Ultimately, an Administrative Associate's duties and responsibilities are to ensure the front desk welcomes guests positively, answers phones professionally with a pleasant personality and executes all administrative tasks to the highest quality standards.  You must be able to multi-task while covering the front desk and answering phones. 

Responsibilities:

• • Greet and welcome guests as soon as they arrive at the office.
  • Direct visitors to the appropriate person or conference room.
  • Answer, screen and forward incoming phone calls.
  • Ensure reception area is tidy and presentable.
  • Provide basic and accurate information in-person and via phone.
  • Receive, sort and distribute deliveries.
  • Order front office supplies and keep inventory of stock.
  • Update conference room calendars.
  • Post all U.S. mail, UPS/Fed Ex, send packages/mail to our other locations.
  • Perform other clerical receptionist duties such as filing, photocopying, typing, spreadsheets.

Qualifications:

• High school diploma or equivalent.
• Proven work experience as a Receptionist, Front Office Representative or similar role.
• High Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. fax machines, printers/scanners, postage).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to multitask (answer phones while also running reports and analyzing data).
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude. 

Move Forward with Kleinfelder 

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver.   

Progress with an Employer that Values You 

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: 

Benefits: Kleinfelder offers an excellent compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, and paid holidays. 

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. 

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)   

NOTICE TO THIRD PARTY AGENCIES  

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.