Administrative Assistant

Take Your Corporate Career to the Next Level  

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.   

Kleinfelder is seeking an Administrative Assistant to be based out of our Midland, TX office. 

This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor.

Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. 

Specific duties include:

• Front desk reception, greeting visitors and answering the phone
• Maintain professional appearance of the office common area
• Effectively track and manage equipment and vehicle rental accounts
• Organize hospitality such as ordering and setting up lunches, and office events
• Maintain project filing system/document control
• Formatting, scanning, photocopying and mailing of documents / reports
• Maintain inventories of office supplies and field equipment
• Maintain credit card accounts
• Make travel arrangements
• Assist with word processing, excel spreadsheets and power point presentations
• Data management 
• Project billing and support 

Required skills include:

• Intermediate knowledge of MS Office, including Word, Excel, Power Point and Edge.
• Familiarity with office equipment, including copier, scanner and printers. 

The successful candidate will be:

• Professional, friendly and courteous both on the phone and in-person
• Highly organized and accountable
• Able to multi-task and handle several activities at once.
• Able to think critically and respond to changing situations/requests
• Team-oriented, willing to assist team members 

High School diploma or GED

1 - 2 years of previous professional office experience required.

Move Forward with Kleinfelder: Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. 

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES   

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.