ROLE OVERVIEW – This is a 30-hour work week part-time position. Edmonton Office.
The Junior Document Controller supports the Document Control team and project teams by managing the lifecycle of project documentation (both physical and electronic) to ensure accuracy, compliance, and ease of retrieval. This is typically an entry-level position where the employee learns established procedures and systems.
Reporting to the Project Services Manager, the Junior Document Control will be providing assistance to the project services team in areas, such as Document Processing (filing, retrieval and quality checks), Distribution and Communication (transmittals and correspondences), and System Maintenance (SharePoint, EDMS) to, from and within Kleinfelder.
This is a great opportunity for a Junior level Document Controller who is proactive, collaborative, enthusiastic about new challenges (technical and non-technical) and can communicate well with others. If this description fits what you are looking for in your career, please apply!
* Please note that this position may be anywhere from temp/flex to full-time, regular roles.
EXPERIENCE & ACADEMIC REQUIREMENTS
- High School Diploma or equivalent is required
- Self-motivated, detail-oriented professional with 1 to 2 years of related experience.
- Well versed in Microsoft office suite.
- Excellent proficiency in Word and Excel with high accuracy and efficiency in entering and managing data
- Familiarity with common systems like Microsoft SharePoint, or other Electronic Document Management Systems (EDMS) is a major asset.
RESPONSIBILITES
- Prepare and transmit time sensitive document packages at the direction of the Project Services Manager; ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
- Communicate status of documents to the project services team
- Maintain document control logs
- Organize and archive electronic and hard copies of project documents
- Perform quality checks on document packages to ensure it meets standards.
- Support team members in completion of their duties, as required.
COMPETENCIES & SKILLS
- Strong administrative skills with a meticulous eye for detail and a willingness to learn industry-specific document control standards.
- Professional written and verbal communication skills to interact with various
- Highly trainable with the desire to learn new processes in a changing work environment.
- Ability to handle very detailed work and demonstrate a high level of accuracy and adherence to procedures.
- Strong time management skills with the ability to prioritize tasks and meet deadlines, especially when juggling multiple document submissions or requests.
