Public Outreach Project Coordinator

Take Your Career to the Next Level 

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Kleinfelder Construction Services is seeking a full-time Public Outreach Project Coordinator to join our Public Relations (PR) Team!  

The Public Outreach Project Coordinator is a full-time position that performs a variety of tasks for public outreach and stakeholder engagement for multiple contracts and communications programs. The Project Coordinator will work with the PR team to ensure smooth running of the division in daily tasks and as it relates to the entire firm. The ideal candidate will have a bachelor’s degree in public relations, communications, or journalism. The successful candidate will bring excellent writing, research, and organizational skills, adapt easily to a wide range of client needs, and consistently go above and beyond to deliver high-quality work on time.

RESPONSIBILITIES

• Collaborate with our team of public outreach specialists and graphic designers in the implementation of communications programs and outreach plans for various clients. 
• Draft written content for various traditional and digital collateral materials (e-blast, fact sheets, postcards, construction alerts), including social media content
• Coordinate with technical teams, as needed, to gather project information for public dissemination
• Engage stakeholder audiences in person or online, maintaining the client’s messaging
• Establish and coordinate as-needed vendor services such as translations, canvassing, printing, event logistics and supplies
• Collaborate with team on technology tools such as Smartsheet, Google Analytics, Constant Contact, CivicPlus, ArcGIS, Adobe Suite, Canva, Survey Monkey, Content Management Systems, etc. to communicate or manage project information
• Manage social media platforms for clients
• Document all Social Media metrics and prepare monthly reports for KCS and clients
• Assist with research and ascertainment pertaining to planning
• Respond to requests for information from the media or designate another appropriate information source
• Establish and maintain cooperative relationships with representatives of community, employee, and public interest groups
• Manage/maintain databases and project helplines
• Create and distribute press releases and information alerts
• Assist in planning and implementation of milestone events
• Develop specific goals and plans to prioritize, organize and accomplish work
• Represent the company or clients at public meetings when necessary
• Maintain good inter-departmental communication and a positive relationship with employees to promote employee satisfaction
• Assist with preparing developing and/or producing PR proposals in response to client Request for Proposals (RFP) or Statement of Qualifications (SOQ)
• Collaborate with Marketing in the production and delivery of PR proposals
• Perform office administration tasks
• Perform other duties as needed

BUILDING AND SUPPORTING TEAMS

• Shows enthusiasm toward being a member of the group.
• Actively participates in team meetings and activities.
• Has a can-do attitude and will do whatever it takes to get the job done
• Supports the team in all activities both internal and external.
• Ability to flourish in an environment of constant change
• Highly developed teamwork skills 

JOB DESCRIPTION

• Must be comfortable working with the public 
• Coordination Activities
• Communicates project goals, timelines, and milestones.
• Ability to be a self-starter, detail oriented and well organized
• Communicates issues with management and direct junior staff as needed
• Identifies project interdependencies and potential resource constraints.
• Follows up with others to ensure they are on track to meet project goals.
• Must be able to coordinate and track multiple tasks for concurrent projects, keeping each deadline and project goal on schedule
• Must be flexible and available to attend meetings or events during working and evening hours, including weekends

COMMINICATION SKILLS

• Ability to thrive in team-oriented environment
• Strong, effective communicator
• Exceptional writer and strong verbal communications skills
• Comfortable interacting with people at all levels of the organization.
• Adjusts style of conversation based on the audience.
• Uses words and messages appropriate given the background and interests of the people he/she is talking to. 

EXPERIENCE & ACADEMIC REQUIREMENTS

Education: Bachelor’s degree in Marketing, Communications, Public Relations or equivalent in related field required.

Experience: 5+ years related progressively complex experience, preferably with public relations experience in consulting engineering firm, public agency or related service business.

Other Knowledge and Skills: Demonstrated experience working in social media; Facebook, X, Instagram, YouTube, LinkedIn, NextDoor, Google+, blogs and other social networking sites preferred. Must have excellent written and verbal communication skills. High-level proficiency in Microsoft Word, PowerPoint and Excel. Must be highly organized and have strong desire to work in a team-driven atmosphere. Strong research skills preferred. Must be able to clearly articulate ideas and concepts verbally, graphically, and in writing.

Other Knowledge and Skills: Demonstrated experience working in social media; Facebook, X, Instagram, YouTube, LinkedIn, NextDoor, Google+, blogs and other social networking sites preferred. Must have excellent written and verbal communication skills. High-level proficiency in Microsoft Word, PowerPoint and Excel. Must be highly organized and have strong desire to work in a team-driven atmosphere. Strong research skills preferred. Must be able to clearly articulate ideas and concepts verbally, graphically, and in writing.