HR Shared Services Coordinator

Take Your Corporate Career to the Next Level  

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.   

Step into Your New Role

Kleinfelder's Corporate Team has an exciting opportunity for a Human Resources Shared Services Coordinator to join our team. This role is ideal for a detail-oriented HR professional who enjoys providing exceptional customer service, maintaining data accuracy, and supporting key HR processes in a collaborative and stable work environment. 

Job Summary
We are seeking a detail-oriented HR professional to provide administrative and operational support to our Human Resources department. In this role, you will manage a variety of moderately complex assignments, including compliance reporting, HRIS administration, employee onboarding and records management. You will serve as the primary point of contact for routine employee inquiries, ensure the accuracy and integrity of employee data and support day-to-day HR functions as assigned.

Key Responsibilities

• Compliance & Reporting: Assist in compiling EEO workforce demographic data, other compliance-related reporting requirements and other HR metrics.
• Onboarding & Employee Lifecycle: Coordinate the end-to-end new hire process, including I-9 form completion, system set up, and onboarding logistics.
• Records Management: Maintain accurate and confidential electronic employee records.
• HRIS Maintenance: Serve as a primary HRIS user, processing employee changes and employee data in accordance with established guidelines. Ensuring all employee forms are up-to-date and accurate.
• Employee Relations: Serve as the first point of contact for daily staff inquiries regarding HR policies, procedures and programs. Handle questions and service issues with professionalism and efficiency.
• Operational Support: Gather and verify administrative input (leaves of absence, salary/employee changes, separations) for payroll processing and assist in creating new job descriptions. 

Qualifications

• Experience: 1+ years of experience in an HR administrative or coordinator role.
• Technical Skills: Proficiency with HRIS systems and MS Office including Word, Excel and PowerPoint required; UKG Pro experience desired.
• Competencies: Strong attention to detail, ability to handle confidential information, and excellent communication skills for resolving customer service issues.

Education

• High school diploma or equivalent required. Associate degree, HR certificate or coursework from an accredited college or technical school preferred. 

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Move Forward with Kleinfelder: Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.  

Progress with an Employer that Values You 

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:  

Benefits: Kleinfelder, and its’ subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.  

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.  

Equal Opportunity: Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)  

NOTICE TO THIRD PARTY AGENCIES   

Please note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.